Time Doctor vs. Teramind: The 2024 Showdown
Time Doctor and Teramind offer features for managing employees’ time, scheduling, activity tracking, and productivity analytics.
However, only Teramind offers comprehensive employee monitoring, behavior analytics, insider threat detection, data loss prevention (DLP), business process optimization (BPO), and more.
The main differences between these solutions are that:
- Time Doctor prioritizes employee time tracking and works well for companies that need employee time management and basic workforce analytics features. It’s similar to other SaaS solutions like TimeCamp, Hubstaff, Clockify, ClickTime, etc.
- Teramind is best for companies that need more than time tracking and workforce analytics. Especially if real-time employee activity monitoring, insider threats detection, and data loss prevention are the main problems you’re solving. Teramind is unique because it offers multiple solutions in a single package.
- With Time Doctor, you’re doing basic employee time tracking. With Teramind, you’re protecting your organization.
Let’s look at each provider’s available functionality, pricing, user experience, user reviews, and more.
Time Doctor vs. Teramind: Functionality Review
The table below shows how Time Doctor and Teramind compare when it comes to features.
| Feature | Time Doctor | Teramind |
| Video Recording | ✓ | ✓ |
| Application Monitoring | ✓ | ✓ |
| Productivity Analytics | ✓ | ✓ |
| Built-in Reports | ✓ | ✓ |
| Time Clock | ✓ | ✓ |
| Website Monitoring | ✓ | ✓ |
| Cloud Deployment | ✓ | ✓ |
| Network Monitoring | X | ✓ |
| Email Monitoring | X | ✓ |
| IM Monitoring (Slack, Teams, Skype, etc.) | X | ✓ |
| File Transfer Monitoring | X | ✓ |
| OCR Detection | X | ✓ |
| Custom Reports | X | ✓ |
| Geolocation Monitoring | X | ✓ |
| On-premise Deployment | X | ✓ |
| Private Cloud Deployment | X | ✓ |
Functionality Recap:
- Time Doctor offers time tracking and time management and helps if you want to measure employee time and basic workforce analytics.
- Teramind has the same features as Time Doctor and more
- Teramind is best for time tracking, employee productivity optimization, insider threat detection, and data loss prevention.
- Teramind is ideal for use cases like employee activity monitoring, performance monitoring, hybrid/remote work management, insider fraud detection, forensic investigations, and more.
Teramind Overview: Features, Use Cases, Pros & Cons
Here’s what you get with Teramind:
Time Tracking, Time Sheet, Project Management, and Payroll Features
Teramind has multiple clock-in and time-tracking options, such as kiosk, web, and silent clock-in. With the silent agent, Teramind automatically assigns tasks and projects based on a user’s activities. A built-in scheduler makes it easy to manage rotations and part-time hires. It also generates timecards, time records, and timesheet reports automatically.
You can also view employee costs, project and task costs, and payroll reports. Easy integration with tools like Jira, Redmine, Zendesk, ServiceNow, and more makes tracking multiple teams and projects easy, as well as managing payroll and preparing invoices.
Most comprehensive time tracking, employee productivity management and workforce analytics features
Teramind’s employee monitoring solution, which integrates time tracking, behavior analytics, and Business Intelligence (BI) features, helps you measure employee active time, idle time, focus time, productive/unproductive tasks, employee engagement, performance impacts, app interactions, resource utilization, payroll, and more.
- Compare productivity trends between remote and onsite employees, freelancers, departments, or individuals.
- Identify the most productive employees.
- Spot discontent, workforce harassment, burnouts, and risky behaviors.
Ease of use with intuitive user interface and customization functionalities
Use the built-in reports and dashboards to prioritize the most sought-after metrics such as employee productivity, employee engagement, insider threats, data risks, and more.
Build your own custom BI reports with drag-and-drop widgets. Simplify report generation with automated ranking, filters, and built-in formulas that produce the most needed metrics.
Visualize KPIs by choosing from hundreds of data points and plotting them with graphs, charts, heatmaps, and grids.
Create complex behavior policies and rules with a visual policy editor and hundreds of templates to address productivity, security, and HR use cases.
Integrated insider threat detection and endpoint data loss prevention
Protect sensitive and confidential company data and IPs from loss caused by malicious, accidental, negligent, or compromised insiders with insider threat detection fueled by data-driven endpoint monitoring.
Detect and block data exfiltration attempts with DLP policies and rules, real-time notifications and alerts, advanced optical character recognition (OCR), automated data discovery and classification, fingerprinting, forensics, and more.
Teramind’s Main Use Cases
Automatically Track Time, Projects, Tasks and Generate Payroll and Invoices
Teramind’s time tracking and project management lets organizations accurately track employee attendance, log work hours, and generate timesheets, time records, and project/task and cost reports. It helps companies like yours analyze employee activities and payroll to discover your cost drivers such as unproductive hours, idle time, absence, and other sunk costs.
By automating redundant, manual tasks such as employee clock-ins, scheduling, timesheets, payroll, and invoicing, Teramind reduces operational costs by streamlining your administrative, accounting, and HR processes.
Optimize Employee Productivity, Enable Transparency and Accountability
Teramind’s in-depth time tracking, user activity monitoring, and employee productivity analytics help small businesses, and large enterprises gain comprehensive insights into business processes, identify process gaps and anomalies, and flag wastage, inefficiencies, and performance bottlenecks.
By letting employees access their own reports, you can enable self-evaluation, employee engagement, and transparency. You can also monitor them silently for objective employee productivity and accountability analysis.
However, Teramind is more than workforce analytics. You can create automated policies and rules to encourage productive time and steer employees away from unproductive time, disruptive, or risky behaviors. If you want to track and optimize the productivity of your onsite, remote, or hybrid workforce, then Teramind offers the best solution in its class.
Insider Threat Detection and Data Loss Prevention
Teramind also offers advanced insider threat management and data loss prevention benefits. Behavior analytics help identify compromised and flight-risk users and dangerous activities. Create policies and rules to get real-time alerts or proactively take actions to prevent insider threats on their tracks.
Teramind also helps:
- Conduct forensic analysis and investigate security incidents.
- Collect solid evidence through screen and audio recordings, session logs, and other case management features.
Pros of Teramind
Comprehensive time tracking and employee monitoring features
Track time and employee activities for over 17+ touchpoints such as apps, websites, file transfers, keystrokes, emails, social media, chats, printers, etc. – more than any other software solution in the market.
Business intelligence reports turn time-tracking data into actionable insights
Turn monitoring data into truly usable workforce analytics. Easily measure employee productivity, performance, and engagement, and customize reports according to your needs.
Powerful policy and rule engine – automatically optimize productivity and prevent insider threats
You can use hundreds of pre-built policies and rules for common productivity and security anomalies, or create your own rules with an easy-to-use visual Rules Editor.
Easy Deployment – Get started in minutes
Teramind is a SaaS solution that can be deployed on the Cloud, On-Premise, or Private Cloud. A non-intrusive, lightweight Agent can be installed on Windows and Mac operating systems in minutes to monitor employee productivity and security from day 1!
Cons of Teramind
Pricing
Teramind’s pricing packages are typically slightly higher than its competitors’ (due to its wide feature set). The pricing structure is also slightly higher than alternatives with fewer features, such as ActivTrak, HubStaff, Time Doctor, etc.
Feature Overload
Since Teramind offers many functionalities and reports on many data points, it can overwhelm first-time users. Teramind is not built for small organizations that only want basic real time monitoring and simple tracking features.
AI/ML Features Not Ready Yet
Teramind has only recently beta-tested Omni – its AI/machine learning features. At its current iteration, it can detect productivity anomalies such as time theft and fraud, but it’s not yet fully ready.
Time Doctor Overview: Features, Use Cases, Pros & Cons
Here’s what you get with Time Doctor:
Simplified Time Tracking & Time Management
Time Doctor is a time management solution. It makes it easy to track employee attendance with an automated or employee-driven clock-in/clock-out process. You can also manage employee schedules and project assignments, prepare timesheets, and integrate with your favorite accounting tool for a faster and more optimized payroll.
No Frills Workforce Analytics
Time Doctor helps you view the most needed productivity analytics and workday insights with the click of a button. Simple reports such as productivity percentage, product vs. unproductive apps & websites, time spent on different projects, and timeline reports are available out of the box.
Work-Life Balance Metrics
One of the most simple yet effective features of Time Doctor is its work-life balance widget that lets you understand the overall employee wellness and find out some of the concerns that employers might be facing. The widget shows people with the most potential work-life balance issues, based on the rules specified for your company. It’s surprisingly easy to configure and use.
Time Doctor’s Main Use Cases
Time Tracking for Distributed Teams
Businesses use Time Doctor for basic timekeeping and employee time-tracking purposes. Companies with hybrid workforces with onsite and remote employees can use the SaaS solution’s multi-platform support to manage a distributed team from a centralized dashboard.
Productivity & Performance Analytics
Uncover insights about your workforce, identify gaps and lost time, discover app and web resource usages, and categorize productive vs. unproductive tasks so that you can boost team performance and improve the profitability of the entire organization.
Automated Payroll & Billing
Time Doctor makes it easy to generate payroll and exports the report with a simple button click. The verified timesheets can be integrated with payment gateways such as Gusto, TransferWise, and PayPal to easily manage invoices and pay contractors and freelancers.
Employee Empowerment
Time Doctor empowers and motivates your employees by allowing them to view how they spend their time with self-serve reports and screencasts.
Pros of Time Doctor
Ease of Use
Intuitive dashboards provide a quick executive summary of individual and team timelines, work hours, web/app activity, and productivity with visuals and graphs. Canned reports and clutter-free configurations make it easy for new, non-technical users to get started in minutes.
Employee Privacy and Autonomy
Time Doctor’s interactive app lets employees stay in control by allowing them to choose when and on which task they work. Employees have access to all of their data, enabling transparency. Unlike Teramind, Time Doctor collects a low amount of data focused on app and web activities. Screen recording is optional and can be further tweaked for privacy.
Multi-Platform Support
Time Doctor can be installed on Windows, Mac, Linux, Android, iOS devices and virtual environments such as Citrix and VMware. It has built-in integrations and data connectors for dozens of solutions across project management, helpdesk, payment & invoicing, and CRM platforms, making it one of the most widely available time-tracking solutions on the market.
Pricing
Starting at $5.90, Time Doctor is almost half of Teramind’s $11.25 starting price tag. This makes sense because Teramind offers much more than time tracking. However, it’s more expensive than comparable products such as TimeCamp, Hubstaff, Clockify, etc.
Cons of Time Doctor
Limited Employee Monitoring Capabilities
Unlike Teramind, Time Doctor has barely any user activity monitoring capabilities. While Teramind lets you monitor 15+ channels, Time Doctor only monitors apps and websites. It also lacks granular controls over the monitoring features and meta-data collection making it a pure time-tracking solution unable to compete with true workforce analytics and employee monitoring solutions.
No Security or Data Loss Prevention Features
There are no insider threat management or data loss prevention features. Though it offers limited website classifications, that’s limited to productivity use cases only. It’s far inferior to Teramind’s data discovery and classification capabilities. There is also no risk analysis or anomaly detection feature. It doesn’t come with policies and rules or take automated actions other than email notifications.
Limited Dashboard & Report Customization
Time Doctor’s dashboards include mostly static, canned reports and provide little opportunity for configurations or customizations. There are no drag-and-drop widgets or advanced filtering options. In contrast, in Teramind, each user can configure the reports and dashboards according to their preference and needs (e.g., different metrics for different roles/teams).
How To Choose an Employee Monitoring Solution For Your Business
Choosing an employee monitoring solution doesn’t have to be a hassle. Here are some things to keep in mind when choosing a tool for your organization.
How comprehensive are its employee monitoring and time-tracking capabilities?
Choose an employee monitoring software that not only lets you track employee time for apps and websites but also provides comprehensive employee monitoring capabilities for:
- Uploads/downloads,
- Keystrokes logging
- Social media
- Instant messengers/chats
- Emails
- Files
- Cloud drives
- Webcam usage
- Geolocation
- Removable media
- Screen recording
- Audio
The more, the better. You can monitor virtually all employee activities to get the most accurate time-tracking reports and employee engagement, productivity, and performance. If you have a distributed team, ensure the solution can track remote work activities and external users like freelancers and contractors.
How user-friendly is it according to independent user reviews?
Many employee monitoring tools offer advanced monitoring features. However, if the interface isn’t intuitive, the tool becomes useless. Choose employee monitoring software that’s easy to use and requires minimal training, especially if you plan on giving access to department managers, HR, and other non-security professionals.
Also, consider how flexible and customizable the solution is. Check out user reviews and see what others are saying about the software. Assess the vendor’s customer support policies. What’s their SLA? Can they help you build out your specific use cases?
Can it help you improve employee productivity and efficiency?
Time tracking tools provide excellent time management features, but not all come with a strong set of productivity metrics and workforce analytics. Only a few can help you drive workforce productivity, improve employee engagement, and boost workplace performance. They do it by offering automation and behavior rules.
For example, it automatically warns employees if they are idle for too long, identifies time theft and fraud, conducts psychometric analysis, warns HR if it detects discontent in communications channels, etc.
Can it help you address insider threats and data loss?
Employee productivity and security come hand-in-hand. Numerous types of research found that most insider threats occur from disgruntled and unproductive employees. Consider an employee monitoring tool that not only offers workforce analytics but can also help you prevent insider threats and data leaks – a direct byproduct of an unproductive workplace.
FAQs
What is Teramind and what does it do?
Teramind is an employee monitoring and workforce analytics platform. It benefits all stakeholders in financial services, healthcare, government, energy, utilities, retail, etc.
Teramind provides company-wide visibility through activity monitoring, time tracking, productivity, and business process optimization tools.
At the same time, its cybersecurity capabilities mean that it can be utilized by your IT, security analyst, CISO, risk managers, and compliance team to detect insider threats and prevent data loss incidents effectively.
What is Time Doctor and what does it do?
Time Doctor is primarily a time-tracking solution with limited workforce analytics features.
It offers time tracking, website and application usage tracking, and time-based reporting features. The solution is mostly suitable for HR, payroll, and managers who oversee employee attendance and worktime performance.
Does Teramind take screenshots of employees’ screens?
Yes. Teramind can also record videos and audio from user desktops including virtual desktops and multi-screen setups. It also has built-in remote desktop control (RDP) features. Its Session Player is more than a video player. It comes complete with activity logs, and timeline markers for interesting incidents. Video/screen recordings can be annotated and searched for text with the patented OCR feature.
How does Time Doctor compare to Teramind in terms of user activity monitoring features?
Time Doctor comes with basic activity monitoring features—mostly for websites and applications. It also has screen recording and video recording (available on the Premium tier) and keystroke monitoring. Unlike Teramind, it doesn’t capture the actual keystrokes. In terms of reporting, it comes with some standard time-based reports that aren’t customizable.
On the other hand, Teramind is a fully functional employee monitoring solution with the most comprehensive tracking capabilities in the market. It can monitor 17+ channels such as websites, applications, emails, instant messenger/chats, social media, file transfers, networks, printers, etc. It has video and audio recording with built-in RDP and OCR support.
In terms of reporting, it comes with dozens of BI reports and lets a user create custom reports with hundreds of data points, filters, and other configuration options.
What are the key differences between Time Doctor and Teramind in terms of features and pricing?
Time Doctor comes with a subset of employee monitoring features. The activity reporting is limited to time tracking and other time-based reporting (e.g., timeline report, hours tracked report, web and app usage, etc.). Its pricing is a bit on the higher side compared to similar products in its class. The Basic plan starts at $5.90/user/month and the Premium plan is $16.70/user/month on a yearly subscription.
Teramind is a fully functional employee monitoring solution with the most comprehensive tracking capabilities in the market. It can monitor 17+ channels such as websites, applications, emails, instant messengers/chats, social media, file transfers, networks, printers, etc.
It has dozens of BI reports and lets users create custom reports with hundreds of data points, filters, and other configuration options. Its pricing starts at $11.25/user/month for the Starter pack and goes up to $$26.25/user/month for the DLP pack on a yearly commitment.
What kinds of companies use Teramind and Time Doctor?
According to Zippia, 67.6% of North American employers with 500+ employees use employee monitoring software. From small-to-medium-sized businesses (SMBs) to large enterprises and government agencies – all types of organizations use Teramind and Time Doctor.
What’s so great about Teramind?
Teramind is the most comprehensive employee monitoring solution that can solve any use case involving time tracking, productivity optimization, insider threats detection, and data loss prevention. No other product in the market offers so many features in a single solution. Even with Teramind’s powerful capabilities, it’s simple and intuitive to use, making it popular among non-technical users and experts.
In what scenario would it make sense to choose Teramind over Time Doctor?
Suppose you need a comprehensive employee monitoring solution and/or have simple to complex use cases involving time theft, fraud, productivity optimization, insider threats detection, and data loss prevention. In that case, Teramind is a sure bet.
If you want to track your employees’ time and attendance with basic website and application monitoring, you will be better off with Time Doctor, which is simple and easy to use.
How does pricing for Teramind compare to Time Doctor?
Teramind starts at $11.25/user/month and offers more features than Time Doctor’s Premium offering, which is priced at $16.70/user/month. So, price vs. value, Teramind is preferable if you want the extra benefits.
For more information:
Do both Teramind and Time Doctor offer free trials?
Yes. Teramind and Time Doctor offer 14-day free trials.
Do Teramind and Time Doctor integrate with project management tools like Jira?
Teramind and Time Doctor support integrations with Jira and other project management (PM) solutions. However, there might be some differences. For example, Time Doctor requires you to install a Chrome extension to connect with Jira, while Teramind has native Jira support and doesn’t require extensions.
Do Teramind and Time Doctor provide detailed reports on employee activity?
Time Doctor comes with several activity reports for website and app usage.
Teramind comes with dozens of dedicated activity reports for websites, apps, emails, IMs, social media, keystrokes, file transfers, and more—virtually all user activities on the endpoint. It also has built-in BI capabilities that let you create custom reports and analytics.
Which software offers more detailed user behavior analytics?
Teramind offers the most detailed view of user behavior, tracking virtually all aspects of a user’s computer activity. Its user and entity behavior analytics (UEBA) engine analyzes the data to provide insights into the user’s behavior and work patterns.
Do both software distinguish between idle time and active work time?
Yes. However, Teramind can also measure focus time, productive/unproductive, and custom-defined behaviors (e.g., active time in meetings, social media engagement, etc.).
Can Teramind and Time Doctor monitor social media usage?
Yes. However, only Teramind has a dedicated social media monitoring report and can track details such as posts, comments, and other engagement activity.
Do both Teramind and Time Doctor offer user activity monitoring (UAM)?
Yes. However, Time Doctor’s user activity monitoring is limited to website and app usage in general. Teramind monitors websites, apps, email, social media, IM, and more.
Is on-premise deployment available for either Teramind or Time Doctor?
Only Teramind offers three deployment options: Cloud, On-Premise, and Private Cloud. Time Doctor is Cloud only.
Does either software record keystrokes?
Only Teramind captures keystrokes and allows you to search the keystrokes records. Time Doctor only monitors keystroke activities to determine the user’s active/idle states; it doesn’t record the keystrokes.
Does either software offer employee notifications or coaching features?
Yes. Both have notification features and screen capture/recording features that can be utilized to create coaching materials and training content. However, Teramind also has Warn, Block, Redirect, Execute Special Commands, and additional employee actions. Time Doctor’s video recording only comes with the more expensive Premium plan, while Teramind offers it with all its plans. And only Teramind has an audio recording option.
What security features do Teramind and Time Doctor offer for user data?
Teramind offers insider threat detection and data loss prevention features. Key among those is the Intelligent Behavior Policies and Rules, which include hundreds of templates for security and productivity use cases.
Time Doctor doesn’t come with any of these features. It’s purely time tracking with limited activity reporting features.
Are Teramind and Time Doctor suitable for small businesses?
Yes. Both are suitable for small businesses. The Starter version of Teramind and the Basic version of Time Doctor allow small businesses to test either solution and gradually upgrade as they scale.
Do both software offer timesheet functionality?
Yes. The timesheet functionality of both platforms is very similar.
Do Teramind and Time Doctor support Linux systems?
Only Time Doctor can monitor Linux systems.
Can either software monitor messaging applications?
Teramind has dedicated chat monitoring support for Instant Messaging apps like WhatsApp, Slack, Skype, Teams, etc., and can report on participants, attachments, etc. and capture actual chat conversations.
Time Doctor monitors messaging applications in general and doesn’t offer any of the granularity of Teramind’s IM features.
The Big Question: Which Employee Productivity Software Will You Choose?
Teramind and Time Doctor are great solutions for organizations that want to monitor employee productivity:
- Time Doctor offers basic productivity tracking and is suited for small companies
- Teramind offers a suite of productivity, monitoring, and business process optimization tools designed to protect organizations.
Teramind is the better solution for organizations that want more than basic employee tracking.