Employee Screenshot Monitoring
Know What’s Happening on Every Screen – Without Breaking Trust
Monitor productivity, prevent security risks, and ensure compliance – while respecting employee privacy.
Join 10,000+ companies already building high-performing, trust-based teams with Teramind.
Monitoring That Works for You – And Your Team
Teramind empowers businesses without overstepping boundaries. With the best employee monitoring software, employees stay informed, and managers get the insights they need—no more, no less.
See the Full Picture in Real-Time
Smart Screenshot Capture
Get automatic or on-demand snapshots of work activity without disrupting workflow.

Work Smarter, Not Harder
Productivity Analytics Powered by AI & ML
Go beyond tracking time. Identify bottlenecks, trends, and inefficiencies before they cost you money.

Compliance Without Complexity
Custom Privacy Controls
Employees stay informed about what’s monitored, and you stay compliant with GDPR, HIPAA, and local labor laws. Our customizable settings put you in control.

Empower Teams with Self-Improvement Insights
Employee Performance Dashboard
Whether you’re monitoring 10 or 10,000 employees, get total visibility into productivity patterns and work habits, no matter where your team works.

Safeguard Confidential Data Without Overblocking
Granular Data Access Controls
Prevent accidental leaks and unauthorized access while allowing teams to collaborate securely on sensitive projects.

Reduce Operational Costs
Automated Time & Attendance Tracking
Eliminate manual tracking and reduce payroll errors with automatic clock-ins, break tracking, and idle time detection.

Real-Time Alerts & Automated Responses
Behavioral Anomaly Detection
Set up custom alerts for suspicious activities like large file transfers, unauthorized app usage, and excessive idle time—and automate responses to prevent risks.

Core Teramind Features
Leverage Teramind’s unparalleled power to solve your workforce challenges.
Live View & Historical Playback
Monitor employee screens in real-time or review past activity with historical playback to gain complete visibility into user activity and computer activity.
Optical Character Recognition
Teramind’s OCR functionality allows you to extract text from images and screenshots, enhancing your monitoring and analysis capabilities.
Website
Monitoring
Track employee time spent on websites, identify unproductive web browsing, and enforce company policies with comprehensive website monitoring.
Application
Monitoring
Monitor application usage, track time spent on specific apps, and identify potential security risks with detailed application monitoring on your endpoints.
Email
Monitoring
Monitor employee emails to prevent data leaks, ensure compliance with company policies, and protect sensitive information.
Instant Message Monitoring
Track instant messages and conversations to gain insights into team communication and collaboration, and ensure compliance.
Social Media Monitoring
Monitor social media activity to protect your brand reputation, prevent data leaks, and ensure employees adhere to company policies.
Network
Monitoring
Gain visibility into network activity, identify potential security threats, and optimize network performance with network monitoring.
Citrix
Monitoring
Monitor employee activity within Citrix environments, track application usage, and ensure data security with specialized Citrix monitoring on your devices.
Remote Desktop Control
Take control of remote employee computers in real-time to provide support, troubleshoot issues, or prevent data breaches and insider threats.
RDP Session Recording
Record RDP sessions to gain a comprehensive understanding of user activity, troubleshoot technical problems, and ensure compliance.
Productivity
Analysis
Analyze employee productivity with detailed metrics, identify areas for improvement, and boost productivity across your team members.
Active Vs. Idle
Time Logs
Track active and idle time to understand how employees spend their work hours and optimize time management and productivity.
Unproductive Work
Time Analysis
Identify unproductive work time, analyze patterns, and implement strategies to improve efficiency and time management.
Try Platform
With a Live Demo
to see how it works.

What our Customers Say

“The interface and reporting capabilities of Teramind remain unmatched compared to other products we have tried. Overall, Teramind is far more advanced than other competitors. They are definitely raising the bar and I’ll back them up any day.”
Ricky H.
Government Administration

“It’s been an amazing experience and a wonderful software that does exactly what you want! Security, control, peace of mind, the ability to know all that is going on in the organization. Very easy to use. It gives you real data! It has given us the protection that we need!”
Rene H.
Head IT Security

“This software has allowed us to save from a potential data breach and being able to catch people leaving who tried to take our IP. Very good software. A bit on the expensive side but worth every penny. Functionality is easy to get around. Has a great GUI.”
Milena L.
IT Manager










Got questions? We've got you
How often does the software take screenshots?
You have complete control over screenshot frequency. You can set intervals from once every few minutes to specific trigger-based events. We recommend finding a balance that provides visibility while maintaining trust.
Can employees see when screenshots are being taken?
Yes, transparency is key. Employees can see a notification when screenshots are captured, and managers can customize these alerts.
Is screenshot monitoring legal?
Yes, employee monitoring is legal in most countries when properly implemented. Best practices include: obtaining written consent, having clear policies, and informing employees about monitoring activities.
We recommend consulting with legal counsel to ensure compliance with local regulations.
How are screenshots stored and protected?
All screenshots are encrypted both in transit and at rest using enterprise-grade encryption. They're stored in secure cloud servers with strict access controls. Only authorized personnel with appropriate permissions can access the data, and all access is logged for accountability.
How do you maintain employee privacy while monitoring?
Our system includes smart privacy features like:
- Automatic blurring of sensitive information
- Blacklist options for personal websites and applications
- Custom rules to prevent capturing during break times
- Ability to exclude personal communications
How long are screenshots retained?
Retention periods are fully customizable to match your compliance requirements and internal policies.
Default retention is 90 days, but you can adjust this from 30 days to several years. All data deletion is automatic and compliant with privacy regulations.
The Guide To Employee Screenshot Monitoring
Your team is working remotely. Projects are moving forward. Deadlines are being met. Yet something feels off – productivity isn’t quite where it should be, and you’re not sure why. The solution seems obvious: monitor employee activity.
But then the questions start:
- How do you track time and productivity without crossing privacy lines?
- When does screen monitoring become surveillance?
- And most importantly, how do you maintain trust while ensuring accountability?
While screenshot monitoring might seem like an easy answer, implementing it without damaging morale or violating privacy rights is where things get complicated.
In this guide, we’ll show you exactly how to:
- Set up screenshot monitoring that respects employee privacy
- Create policies that maintain trust while ensuring accountability
- Navigate the legal and ethical considerations of workplace monitoring
Because the goal isn’t to spy on your employees – it’s to build a more productive, transparent, and trust-based workplace.
What is Employee Screenshot Monitoring?
Employee screenshot monitoring is a workplace tool that enables employers to capture an employee’s computer screen at scheduled intervals or triggered events. It’s essentially like taking snapshots of what employees are doing on their computers throughout the day.
It provides businesses with visual records of work activity, helping them analyze productivity trends, evaluate computer activity, track software usage, and detect potential security threats through employee screen monitoring.
How Does Screenshot Monitoring Work?
Think of it as having a workplace photographer who takes snapshots of your screen at regular intervals – say, every 15 minutes throughout your workday. This process is known as employee screen monitoring, which helps track productivity while balancing privacy concerns.
Here’s a simple example: Sarah is a customer service representative working remotely. When she starts her shift at 9 AM, the monitoring software automatically activates.
As she handles customer emails and support tickets, the software captures images of her screen periodically:
- 9:00 AM – Screenshot shows her logging into the company’s customer service portal
- 9:15 AM – Captures her responding to a customer email
- 9:30 AM – Shows her updating a ticket in the support system
- 9:45 AM – Records her referencing the company knowledge base
Behind the scenes, the software does more than just take automatic screenshots. It timestamps each image, stores them securely on company servers, and often includes contextual information like which applications were active or how long Sarah spent on each task.
Best Practices for Ethical Employee Monitoring Systems
Establish Clear & Transparent Policies
- Define what will be monitored, why, and how the data will be used.
- For example, don’t just say “we’re monitoring your work” – instead, explain “we’ll take screenshots every 30 minutes during work hours to ensure client data is handled securely and to help identify any workflow bottlenecks.”
- Ensure employees sign an acknowledgment confirming their awareness of monitoring practices.
- Provide easy-to-understand documentation explaining monitoring objectives.
Focus on Productivity, Not Surveillance
- Use monitoring data to identify inefficiencies, not to micromanage individuals.
- Encourage self-improvement by sharing productivity insights with employees.
- Emphasize performance enhancement rather than punishment.
- Create clear guidelines about when monitoring stops and starts, especially for remote workers who might use personal devices.
Customize Monitoring to Respect Privacy
- Blur or redact sensitive information in screenshots.
- Allow employees to disable monitoring during personal tasks when necessary.
- Set monitoring parameters to capture only work-related activity.
- For example, If an employee needs to check their personal email during lunch break, give them a way to temporarily pause monitoring.
Comply with Legal & Regulatory Requirements
- Ensure monitoring aligns with GDPR, HIPAA, and local labor laws.
- Inform employees of their rights and allow them to review their monitoring data.
- Maintain detailed records of monitoring practices, consent forms, and policy changes.
How to Choose the Right Employee Screenshot Monitoring Software
Define Your Monitoring Needs
Before selecting a tool, identify your primary needs:
- Productivity Tracking. Do you need insights into how employees spend their work hours?
- Security Monitoring. Are you monitoring sensitive data access and insider threats?
- Compliance Management. Do you need monitoring for industry regulations like GDPR, HIPAA, or SOC 2?
- Remote Workforce Management. Do you need visibility across remote employees working from different locations?
Each goal requires different feature priorities, so clarify your objectives first.
💡Pro tip → Create a “productivity baseline” first. Track current productivity metrics manually for 2-3 weeks before implementing monitoring. This gives you concrete before-and-after comparison points and helps set realistic goals.
Prioritize Essential Features
- Customizable Screenshot Frequency. Choose between continuous tracking, scheduled captures, or event-triggered screenshots.
- Time Tracking & Activity Logs. Integrated tracking of app usage, web activity, and time spent on tasks.
- AI-Driven Productivity Insights. Smart analytics to flag inefficiencies and provide actionable insights.
💡Pro tip → Look for software that allows different monitoring settings for various departments or roles, as your remote team might need stricter monitoring than your marketing department.
Check Your System Compatibility
The software must seamlessly work with your existing technology stack. This includes operating systems (Windows, Mac, Linux), browsers, and business applications. More importantly, check if it integrates with your current HR platform, project management tools, or time-tracking software.
💡Pro tip → Request a technical compatibility assessment from vendors and run a pilot program on different devices before full implementation.
Assess the User Experience
The monitoring dashboard should be intuitive for both administrators and managers. Look for features like easy screenshot review, quick report generation, and simple policy management. The best solutions offer customizable dashboards where managers can quickly access relevant information without drowning in data.
💡Pro tip → During demos, check how long it takes to complete common tasks (e.g., reviewing screenshots, generating reports). If it takes more than 3-4 clicks, consider it a red flag.
Verify Data Security Measures
Evaluate how the software handles data storage, encryption, and access controls. Key considerations include:
- End-to-End Data Encryption. Both in transit and at rest.
- Role-Based Access Controls (RBAC). Restrict access to sensitive data based on job function.
- Audit Logs & Data Retention Policies. Ensure compliance with cybersecurity frameworks.
💡Pro tip → Always ask vendors about their security certifications and request detailed documentation about their data handling practices.
Review Employee Privacy Safeguards
Look for software that includes privacy-protecting features like:
- Ability to blur sensitive information in screenshots
- Option to pause monitoring during break times
- Clear indicators when monitoring is active
- Settings to exclude personal applications or websites
💡Pro tip → Choose software that automatically detects and blurs sensitive data like passwords or personal communication.
Consider Growth and Costs
Consider your growth plans and how the software pricing scales with user count. Some questions to address:
- Are there hidden costs for additional features?
- What’s included in the base package versus premium features?
- Are there bulk pricing options for remote teams?
💡Pro tip → Calculate the Total Cost of Ownership (TCO) over 2-3 years, including training and maintenance costs, not just the subscription fee.
Transform Workplace Monitoring into a Trust-Building Tool
Your employees know they’re being monitored. They understand why. But it’s that constant feeling of being watched that creates tension.
It’s the reason your best developer takes her laptop to a coffee shop when she needs to focus. Why your sales team hesitates to take breaks between calls. Why your IT manager struggles to implement your current monitoring policy.
Teramind changes this narrative entirely. Instead of traditional screenshot monitoring that feels like surveillance, you get:
- A platform that puts employees in control of their own productivity data
- Clear visibility into when and what is being monitored
- Automated privacy controls that activate during breaks or personal time
- Tools that help teams improve their work patterns, not just track them
- Insights that spark conversations about productivity, not confrontations
And just like that — your teams start seeing monitoring as a productivity tool, not a punishment. Performance improves because people focus on their work, not their monitoring stats. Plus, you finally get the oversight you need without sacrificing the trust you’ve built.
This is what modern workplace monitoring should look like.