ActivTrak excels at comprehensive employee monitoring and productivity analysis, making it ideal for companies seeking in-depth workforce insights.
Monitask, on the other hand, specializes in time management and task tracking, catering to teams that want to improve their workflows.
In this post, we’ll review both platforms in depth and compare them in terms of key features, pros and cons, pricing, and use cases. We’ll also examine why Teramind could be a more viable alternative for many businesses.
ActivTrak and Monitask Overview
First, let’s go through a quick overview of these platforms.
ActivTrak
ActivTrak is a popular choice for companies that need robust monitoring of employee activity and measuring productivity within different teams. It enables organizations to better understand their team’s performance and ensure that company policies are followed.
ActivTrak features include:
- Real-time monitoring of employee activities: ActivTrak provides live updates on employee actions, applications used, and website visits, allowing immediate insights into workforce behavior.
- Detailed productivity reports and analytics: The platform generates in-depth reports on employee productivity, time usage, and application performance, enabling data-driven decisions and performance optimization.
- Screenshot capturing and video recording: ActivTrak can capture periodic screenshots of employee screens and optionally record video footage of on-screen activity for compliance, security, and performance evaluation purposes.
Read more: The Top 11 ActivTrak Alternatives.
Monitask
Monitask is a software solution designed to improve an organization’s operational efficiency with robust time tracking time and productivity management features.
Monitask features include:
- Time tracking and timesheet management: Monitask simplifies time recording and generates accurate online timesheets for efficient payroll management and invoicing.
- Task monitoring and project management tools: The platform simplifies task assignment, progress tracking, and project management to ensure each project is completed in time.
- Productivity analytics and reports: Monitask offers in-depth data analysis on employee performance, project efficiency, and overall productivity.
Why Teramind is a Better Alternative to ActivTrak and Monitask
Teramind is an advanced software solution for employee monitoring, time tracking, data loss prevention (DLP), and productivity tracking. Compared to ActivTrak and Monitask, it offers a more comprehensive suite of features.
Here are some of the main reasons why Teramind is a superior alternative:
- Advanced user activity monitoring: Teramind offers real-time visibility into employee actions, including website visits, application usage, mouse activity, and keystrokes.
- Robust data loss prevention features: The platform protects sensitive information and data through encryption, data classification, and real-time monitoring to prevent data breaches.
- Comprehensive productivity analytics and reporting: Teramind provides in-depth insights into employee productivity, time management, and application usage to help companies optimize organizational efficiency and performance.
- Cross-platform compatibility: Teramind supports monitoring across various devices and operating systems.
| Tool | Summary | Best For |
| ActivTrak | Comprehensive employee monitoring and productivity tracking solution with real-time monitoring and detailed analytics. | Organizations seeking detailed insights into employee activities. |
| Monitask | Time tracking and productivity management software with task monitoring and project management capabilities. | Teams focused on time management and task-based workflows. |
| Teramind | Powerful employee monitoring, productivity tracking, and data loss prevention solution with advanced behavior analytics. | Organizations prioritizing data security and comprehensive monitoring capabilities. |
ActivTrak and Monitask Feature Comparison
Let’s take a look at how ActivTrak and Monitask compare when it comes to key features:
User Activity Monitoring
ActivTrak tracks activities of employees in real-time, including web usage, app use, and file transfer activity. Companies also get detailed reports on worker behavior, which helps project managers assess productivity and find areas to improve.
Monitask, however, prioritizes time tracking and task management tools. It offers in-depth timesheets and project management capabilities that can help you improve your team’s productivity and workflows.
Productivity Analytics and Reporting
Productivity analysis and basic features for reporting can be found in both of these popular tools, but they use different approaches.
ActivTrak leverages user activity data to compile detailed productivity reports and help team managers better understand current productivity trends. Monitask puts more focus on time management reports, which can be especially helpful if you need to track how fast your team completes projects and whether they’re doing it efficiently.
Data Loss Prevention (DLP)
Neither ActivTrak nor Monitask include any specialized data loss prevention (DLP) tools, while Teramind offers extensive capabilities in this area.
With Teramind, you get advanced DLP features that protect sensitive information from data breaches and other malicious attacks.
User Experience and Interface
Both ActivTrak and Monitask are known for their easy-to-use interfaces – but they serve slightly different use cases.
ActivTrak’s interface is designed with employee and productivity monitoring in mind, while Monitask’s mainly revolves around project collaboration and task management.
Use Cases
Now, it’s time we check out the specific use cases for both of these valuable tools.
ActivTrak Use Cases
- Employee monitoring and productivity tracking: This software excels in tracking worker activities and productivity trends, so companies can ensure each team is efficient and compliant with company policies.
- Remote team management: Due to its in-depth reporting and real-time tracking features, ActivTrak is especially helpful for companies that manage larger remote employee teams or freelance workers.
Monitask Use Cases
- Time tracking and billing: Companies that want to track employee time for more accurate billing and payroll processes can rely on Monitask and its robust timesheet management capabilities and time activity monitoring.
- Project management features and collaboration: Monitask is also an excellent choice for bigger teams that want better resource allocation, project time tracking, field team collaboration, and more efficient workflows.
Pros Compared
Here’s how these tools compare in pros:
ActivTrak Pros
- Comprehensive employee monitoring software capabilities with real-time activity tracking: ActivTrak allows businesses to see real-time employee activities and work hours, providing actionable insights into productivity and efficiency, regardless of their location.
- Detailed productivity reports and analytics for identifying trends and areas for improvement: ActivTrak generates detailed reports and analytics that help organizations pinpoint productivity scores and see which areas need improvement. It also helps in making informed decisions and aids strategic planning in today’s fast-paced business world.
- Screenshot capturing and video recording features for visual monitoring of employee activities: While ActivTrak does include random screenshot capturing as part of its monitoring features, it does not offer video recording. It focuses on privacy-first analytics to ensure a balance between monitoring and employee privacy.
Monitask Pros
- Accurate time tracking and timesheet management for billing and payroll purposes: Monitask ensures precise tracking of employee work hours, automates payroll calculations, and generates detailed timesheets, which can be exported for further analysis, helping businesses maintain accurate billing and payroll records.
- Task monitoring and popular project management tools to streamline workflows and improve collaboration: Monitask provides robust project progress and task management key features that allow managers to assign projects, monitor task progress, and generate customizable reports, which makes for better workflow management and collaboration within teams.
- Productivity analytics focused on time management and task completion: Monitask offers comprehensive productivity analytics that track how employees spend their time, analyze task completion rates, and provide insights into overall workforce performance, helping organizations optimize overall time management.
Cons Compared
Now, let’s move on to the cons.
ActivTrak Cons
- Limited data loss prevention (DLP) capabilities compared to dedicated DLP solutions: ActivTrak primarily focuses on productivity monitoring and workforce analytics. There are no advanced features for data loss prevention and insider threat detection that can be found in more comprehensive tools like Teramind.
- Potential privacy concerns for employees due to extensive monitoring capabilities: ActivTrak’s extensive monitoring capabilities, including application and website tracking, may raise privacy concerns among employees who feel their activities are being excessively scrutinized.
- Lack of advanced behavior analytics and anomaly detection features: ActivTrak doesn’t offer any advanced behavior analytics or anomaly detection, limiting its ability to proactively identify unusual behavior patterns that may indicate security threats or productivity issues.
Monitask Cons
- Primarily focused on time tracking and task management, with limited employee monitoring capabilities: Monitask is primarily designed as a task management and time-tracking software, lacking comprehensive employee monitoring features such as detailed behavior tracking, attendance management, and monitoring across various applications and websites.
- Lacks productivity analytics and advanced reporting features offered by dedicated employee monitoring solutions: Monitask doesn’t provide the same level of advanced productivity analytics and customizable reporting features that more specialized employee monitoring solutions offer, limiting insights into employee scheduling and behavior.
- No data loss prevention (DLP) or data security features: Monitask doesn’t include any advanced security features or DLP, making it less suitable for businesses that require robust measures to protect classified information and prevent data breaches.
Pricing Comparison
Here are the pricing options for these two tools:
ActivTrak Pricing Plans
- Free plan: Free for up to three users.
- Essentials: Starts at $10 per user per month (billed annually).
- Essentials plus: Starts at $15 per user per month (billed annually).
- Professional: Starts at $19 per user per month (billed annually and includes a 14-day free trial).
Monitask Pricing Plans
- Free trial: $0 for 10 days trial.
- Pro plan: Starts at $4 per user per month (billed annually).
- Business plan: Starts at $6.99 per user per month (billed annually).
- Enterprise plan: Custom pricing after contacting the sales team.
When to Use ActivTrak or Monitask
Choosing between ActivTrak and Monitask depends on your specific needs. ActivTrak is ideal if you require thorough employee monitoring with deep insights into user activities, including website visits, application usage, and file transfers. This tool excels in providing a comprehensive view of productivity and behavior across your workforce.
On the other hand, Monitask is best suited for businesses that prioritize automatic time tracking and timesheet management. It shines in task monitoring and project collaboration, making it a great choice for teams that need to improve these specific business processes.
Teramind: A Better Alternative to ActivTrak and Monitask
Offering the best of both worlds, Teramind not only delivers comprehensive employee monitoring and detailed insights into employee activity levels like ActivTrak, but also includes a tracking app, task management, and project tracking similar to Monitask.
With its additional features for real-time data security, it provides a holistic approach to employee engagement oversight and productivity monitoring, making it an all-in-one, robust solution for businesses.
Check out the comparison table below for more information:
| Feature | ActivTrak | Monitask | Teramind |
| User Activity Monitoring | Yes | Limited | Yes |
| Productivity Analytics and Reporting | Yes | Yes | Yes |
| Data Loss Prevention (DLP) | No | No | Yes |
| User Experience and Interface | Good | Good | Excellent |
| Advanced Behavior Analytics | No | No | Yes |
| Cross-Platform Compatibility | Limited | Limited | Yes |
| Intelligent Anomaly Detection | No | No | Yes |
| Customizable Dashboards and Alerts | Limited | Limited | Yes |
| Keystroke Logging and Screen Recording | No | No | Yes |
How Teramind Stands Apart
Comprehensive Security and Compliance Features
Teramind’s powerful data loss prevention (DLP) system provides a comprehensive solution for safeguarding confidential data and avoiding unauthorized information leaks. The software also leverages sophisticated algorithms for analyzing user behavior and detecting unusual activities, which helps companies spot potential security threats and policy violations. These powerful features help businesses stay compliant with both internal guidelines and external regulatory requirements.
Intelligent Monitoring and Behavior Analysis
When it comes to monitoring features, Teramind offers much more than just basic employee activity monitoring. The software uses robust behavior analytics and machine learning to quickly spot unusual activity and pinpoint risky behaviors, so managers can take action to resolve the issues immediately. It can even track unproductive hours and identify potential distractions by examining workforce behavior.
Customizable and Scalable Solution
Companies can use Teramind to cater to their specific needs due to its customizable and scalable approach. Due to the easy-to-understand, intuitive interface and customizable dashboard technology, you can seamlessly integrate Teramind into your existing team workflows.
Cross-Platform Compatibility and Centralized Management
You can connect Teramind to both MacOS and Windows operating systems, thanks to its cross-platform capabilities. There’s also a centralized management console that allows companies to track their entire departments from one place, no matter which devices they use or where they’re located.
Conclusion
Teramind combines detailed employee monitoring, data loss prevention (DLP), productivity monitoring, and behavior analytics and comprehensive reporting. But this is just scratching the surface of what the tool is capable of.
With this variety of features and powerful tools, Teramind stands as one of the most versatile solutions for companies looking to optimize their workforce, improve employee productivity levels, and maintain robust data security.
