Information Technology
ActivTrak: Features, Pros, Cons, Pricing & Alternatives

ActivTrak: Features, Pros, Cons, Pricing & Alternatives

Organizations like yours are increasingly facing challenges in managing employee productivity, engagement, and well-being. Workforce analytics and productivity platforms like ActivTrak have emerged to address these challenges by providing insights into digital work activity helping optimize how people work, whether in-office or remote.

By analyzing data on employees’ digital activities, ActivTrak helps companies gain a comprehensive understanding of work patterns and potential obstacles to success. The platform enables organizations to make data-driven decisions to improve productivity, technology usage, and employee experience. In this article, we’ll explore ActivTrak’s features, pros, cons, pricing, and alternatives to help you determine if it’s the right solution for your organization.

What is ActivTrak?

ActivTrak is a cloud-based workforce analytics and productivity software that provides visibility into employees’ digital work activities. It helps organizations understand how work gets done, identify productivity trends over time, and make informed decisions to optimize performance.

Features

ActivTrak offers a range of features designed to help organizations gain key insights into their workforce’s productivity and efficiency. Some of the key features include:

  • Productivity Reports: With ActivTrak, you can gain an overview of team productivity metrics to identify issues affecting engagement and efficiency.
  • App & Website Usage Tracking: The software allows you to monitor employees’ use of applications and websites to understand how time is spent and identify potential distractions.
  • Capacity & Workforce Planning: You can assess workload balance and productivity trends to inform staffing and resource allocation decisions.
  • Employee Engagement & Burnout Tracking: ActivTrak allows you to identify signs of disengagement, burnout, and quiet quitting to proactively address employee well-being.

Pros

ActivTrak provides several benefits, which include:

Easy to Deploy

ActivTrak can be quickly implemented and configured, allowing organizations to quickly gain insights into their workforce’s productivity. The platform’s intuitive user interface and pre-built dashboards make it accessible to users with varying levels of technical expertise.

Track Hybrid & Remote Employees

With the rise of remote and hybrid work, ActivTrak enables organizations to gain visibility into the productivity of their distributed workforce. By tracking digital activities, managers can ensure that employees remain productive and engaged, regardless of their location.

Proactively Manage Employee Engagement

ActivTrak helps organizations identify signs of employee disengagement, burnout, and quiet quitting. Managers can proactively address potential issues and support employee well-being by providing insights into workload balance, productivity trends, and time spent on specific activities.

Coaching & Performance Management

The platform’s data-driven insights enable managers to identify coaching and performance improvement opportunities. By understanding employees’ work patterns and productivity levels, managers can provide targeted support and guidance to help team members develop better work habits and achieve their goals.

Cons

While ActivTrak offers many benefits, there are some limitations to consider when evaluating the platform. These drawbacks may impact the software’s suitability for certain organizations, depending on their specific requirements and use cases.

Limited Monitoring Channels

Although ActivTrak effectively monitors application and website usage, it has limitations in providing complete visibility into other crucial areas. These include email communication, instant messaging, file transfers, and network activity. This restricted monitoring scope may expose organizations to various risks, such as data exfiltration attempts, mishandling of sensitive information, and potential insider threats.

No Data Loss Prevention (DLP) or Insider Threat Features

ActivTrak does not include advanced security features like data loss prevention or insider threat detection. Organizations with stringent data security requirements may need to consider additional tools or integrate ActivTrak with other security solutions.

Static Reports with Limited Customization

While ActivTrak provides a range of pre-built reports and dashboards, the customization options are somewhat limited. Organizations with complex reporting requirements may find it challenging to create highly tailored reports or integrate data from other sources.

No Payroll Features

ActivTrak does not include payroll management features, which may be a drawback for organizations looking for an all-in-one solution that combines productivity tracking and payroll processing. Companies may need to use separate systems for these functions.

Can’t Track Employee Active and Idle Time

ActivTrak does not provide granular tracking of active and idle time within applications or websites. This limitation may make it difficult to assess employee productivity accurately.

No Geolocation Tracking

ActivTrak does not offer geolocation tracking, which may be a concern for organizations with field-based employees or those who need to monitor the physical location of their workforce for compliance or safety reasons.

Pricing

ActivTrak offers several pricing plans to cater to the needs of different organizations. Here’s an overview of the available plans:

  • Free plan: $0 per user/month, and supports up to 3 users
  • Essentials plan: $10 per user/month (billed annually)
  • Professional plan: $19 per user/month (billed annually)
  • Enterprise plan: Custom pricing for larger organizations

6 Alternatives to ActivTrak

While ActivTrak is a popular choice for many organizations, it’s essential to explore ActivTrak alternatives that may better suit your specific needs. 

1. Teramind

Teramind is an all-in-one employee monitoring, insider threat prevention, and data loss prevention solution that caters to businesses of all sizes. With its advanced user behavior analytics, real-time monitoring, and customizable rules and alerts, Teramind provides organizations with the tools they need to protect their sensitive data, optimize workforce performance, and ensure regulatory compliance. 

Teramind’s extensive feature set and flexible deployment options make it a strong contender for organizations looking for a more comprehensive solution than ActivTrak.

Features

  • Comprehensive Employee Monitoring: Teramind monitors a wide range of user activities, including application usage, website visits, email communications, and file transfers.
  • User & Entity Behavior Analytics (UEBA): Teramind utilizes machine learning to establish baseline user behavior and detect anomalies that may indicate insider threats or security breaches.
  • Productivity Analysis & Optimization: The platform offers detailed productivity metrics, allowing managers to identify top performers, set benchmarks, and optimize workflows.
  • Business Process Optimization: By analyzing user activity data, Teramind helps organizations identify inefficiencies and streamline their processes for improved performance.
  • Real-time Alerts: Teramind generates instant notifications when suspicious activities, policy violations, or potential security threats are detected, enabling quick response times.
  • Data Loss Prevention: With its advanced DLP features, Teramind helps organizations protect sensitive data from unauthorized access, exfiltration, and accidental exposure.
  • Screen Recording & Playback: Teramind allows administrators to view live user sessions and review historical recordings for detailed insights into employee activity.

Pricing

  • Teramind Starter: Starts at $15 per user per month 
  • Teramind UAM: Starts at $30 per user per month 
  • Teramind DLP: Starts at $35 per user per month 
  • Teramind Enterprise: Custom pricing for demanding enterprises and government organizations
teramind free trial

2. Time Doctor

Time Doctor is an employee monitoring and time-tracking software designed to boost productivity and efficiency in the workplace. The software offers a wide range of tools, from silent time tracking and screenshots to productivity analysis and payroll integration, making it an efficient solution for businesses of all sizes.

With its user-friendly interface and robust features, Time Doctor empowers businesses to manage their remote, hybrid, or in-office teams effectively, ensuring that employees remain focused and engaged.

Features

  • Time tracking: Time Doctor enables managers to accurately track time spent on tasks and projects, with the ability to monitor both online and offline activities, ensuring precise billing and payroll.
  • Employee monitoring: With the software, you can gain visibility into employee productivity with optional screenshots, activity summaries, and real-time dashboards.
  • Productivity analytics: You can analyze employee performance with detailed reports on web and app usage, timeline, and productivity ratings, enabling data-driven decision-making and identifying coaching opportunities.

Pricing

  • Basic plan: $7 per user/month (monthly) or $5.9 per user/month (annual)
  • Standard plan: $10 per user/month (monthly) or $8.4 per user/month (annual)
  • Premium plan: $20 per user/month (monthly) or $16.7 per user/month (annual)
  • Enterprise plan: Custom pricing for large organizations requiring advanced features and dedicated support

Read more: ActivTrak vs. Time Doctor.

3. Insightful

Insightful is a workforce analytics and productivity management software designed to help businesses streamline operations, boost efficiency, and create a more engaging work environment. 

Whether your team works in the office, remotely, or in a hybrid setup, Insightful offers the tools and features necessary to better understand how your workforce operates, identify areas for improvement, and foster a culture of accountability and productivity.

Features

  • Employee Monitoring: Insightful enables managers to measure and boost productivity by analyzing employee activities in real time, providing valuable insights into app and website usage, and identifying potential distractions.
  • Workflow Analysis: The platform allows businesses to analyze their workflows, find bottlenecks, and discover new ways to optimize processes, ultimately leading to more effective and efficient work.
  • Customizable Reports: Insightful generates automated, customizable reports that provide a complete, objective overview of team performance, allowing managers to make informed decisions based on accurate data.

Pricing

  • Productivity Management: $6.40 per seat/month, billed annually
  • Time Tracking: $8.00 per seat/month, billed annually
  • Process Improvement: $12.00 per seat/month, billed annually (minimum 50 users)
  • Enterprise: Custom pricing designed for organizations with over 100 users, including additional features and support

4. Hubstaff

Hubstaff is a time-tracking and employee monitoring software designed to help businesses manage remote, hybrid, and in-office teams. It offers a comprehensive suite of features that enable organizations to track employee productivity, monitor work hours, generate timesheets, manage payroll, and gain insights into project performance and resource allocation. 

The software monitors real-time activity, including application and website usage, screenshot capturing, and tracking keyboard and mouse activity. In addition to its time tracking and monitoring capabilities, Hubstaff also offers project management functionalities, such as project budgeting, task assignment, and progress tracking. This helps organizations stay on top of deadlines, optimize resource utilization, and ensure projects are completed within scope and budget. 

Features

  • Automated Payroll: Hubstaff streamlines the payroll process by automatically calculating employee compensation based on their tracked hours, saving time and reducing manual errors.
  • Productivity Tracking: The software provides productivity metrics based on keyboard and mouse activity, giving managers valuable insights into their team’s efficiency and helping them identify areas for improvement.
  • Employee Scheduling: Hubstaff’s employee scheduling software makes it easy to create and manage schedules for your team. You can quickly set up daily, weekly, or monthly schedules, assign shifts to employees, and make real-time adjustments as needed.

Pricing

  • Starter plan: $4.99/seat/mo, 2 seat minimum, billed annually
  • Grow plan: $7.50/ seat/mo, 2 seat minimum, billed annually
  • Team plan: $10.00/ seat/mo, 2 seat minimum, billed annually
  • Enterprise: $25.00/seat/mo, billed annually

Read more: Hubstaff vs. Teramind.

5. Veriato

Veriato is an employee monitoring and insider risk management platform that helps organizations protect their data, comply with regulations, and improve workforce productivity. It uses AI and behavioral analytics to provide insights into user activity, enabling businesses to detect and address insider threats proactively.

Features

  • Behavioral Analytics: Veriato utilizes generative AI to interpret advanced behavioral signals, such as tone and sentiment, and use sensitive data, creating risk scores for each user and continuously improving threat detection accuracy.
  • Compliance and Auditing: The platform assists organizations in adhering to industry-specific regulations, such as HIPAA and GDPR, by monitoring access to sensitive information, detecting unauthorized data sharing, and generating comprehensive audit trails.
  • Productivity Monitoring: Veriato provides insights into employee productivity by tracking idle time, categorizing websites and applications as productive or unproductive, and generating productivity scores for each user, enabling managers to identify inefficiencies and optimize workflows.

Pricing

  • User Activity Monitoring (UAM): $15 per user per month (billed annually) or $25 per user per month (billed monthly)
  • Insider Risk Management (IRM): Custom pricing based on specific requirements

Read more: Veriato vs. Teramind.

6. Monitask

Monitask is an employee monitoring and productivity management solution that helps businesses optimize their workforce performance, regardless of whether they work remotely, in-office, or in a hybrid setup. 

With its intuitive dashboard and comprehensive set of features, Monitask provides managers with the tools they need to track employee activity, measure productivity, and identify opportunities for growth and improvement.

Features

  • Application and Website Tracking: Monitask detects and monitors the use of applications and websites, allowing managers to identify potential security risks, minimize distractions, and ensure compliance with company policies.
  • Detailed Reports and Analytics: The platform generates comprehensive reports on employee activity, productivity, and time utilization, providing managers with actionable insights for informed decision-making and strategic planning.
  • Integrations with Other Services: Monitask seamlessly integrates with various third-party tools and services, allowing businesses to consolidate their workflows, reduce manual data transfer, and enhance overall efficiency.

Pricing

  • Free Plan: $0/month/user, up to 3 users.
  • Pro Plan: $4.99/month/user, billed annually
  • Business Plan: $6.99/month/user, billed annually
  • Enterprise Plan: Custom pricing for larger organizations with specific needs and requirements

Conclusion

Workforce analytics and productivity management solutions are essential for optimizing performance, protecting data, and ensuring compliance. 

While ActivTrak is a popular choice, Teramind is a feature-rich alternative. It offers user behavior analytics, real-time monitoring, customizable rules, and alerts. These capabilities enable businesses to closely monitor user activity, quickly detect and address insider threats, and boost productivity.