Teramind

Employee Productivity Tracking

Workforce Productivity Monitoring, Analysis, Time Tracking, Project Management & More in a Single Solution

Optimize Workforce Productivity

In today’s competitive marketplace, management teams are tasked with improving and optimizing employee productivity. Increasingly, the following are the questions management is faced with:

  • How productive are my employees?
  • Am I dealing with a few under-performing employees or is the whole organization following suite?
  • What is 'app overload’? Is it affecting my team’s productivity silently?
  • Am I properly utilizing my remote resources?
  • Do my employees fully understand what’s expected of them?
  • How can I ensure that my team is engaged and motivated?


Teramind Employee Productivity Tools Go Beyond Monitoring and Basic Time Tracking

Teramind takes a data-centric approach to employee productivity. Teramind captures virtually all types of user activity and behavior data that can be leveraged to review and analyze user productivity. When properly analyzed through the various analytics tools offered by Teramind, it allows management to both understand and take steps to increase employee productivity.

Get the ability to have an enterprise-wide oversight with productivity, performance and security KPIs for all uses on a single, intuitive dashboard. Productive, Unproductive, Active and idle time tracking shows you how engaged your employees are. Integrated schedule and task management means there is less administrative headache to deal with. Automated rules enforce company policy and decrease unproductive behavior. Track project costs and eliminate waste for not just regular employees but external consultants, remote employees and freelance contractors.

Teramind Workforce Optimization solutions are more than just an employee productivity tool. It also defends your organization from theft, sabotage and other malicious user activity with built-in insider threat detection and data loss prevention features.

Teramind workforce productivity optimization value diagram

Teramind Employee Productivity Tracking Overview

Industry Statistics Show the Need for Monitoring Employee Productivity

The Majority of Employees Waste Time at Work
Overall, 80.4% of people waste time at the office according to a recent survery of 2063 adults. Source: GetVOIP Survey.

80%+

of Employees Waste Time at Work

Personal Use of Web & Email Cause Loss of Productivity
64% of employees use non-work related websites and 85% use email for personal reasons every day. Source: FinancesOnline.

64%

Browse Unproductive Sites

85%

Use Email for Personal Tasks

Employee in the U.S. are Disengaged at Work
Less than one-third, or 31.5%, of employees in the U.S. reported being "engaged" at the office, according to a study. Source: Gallup.

~70%

of Employees are Disengaged at U.S. Companies

Internet Misuse Alone Costs Businesses Billions
Employees using the web for personal reasons is setting U.S. companies back $178 billion annually according to a study. Source: Websense.

$178B

Lost Each Year by U.S. Companies in Web Misuse

Teramind Workforce Productivity Tools Deliver Immediate Benefits

Increase Employee Productivity

With Teramind, track employee activity throughout the day, then aggregate that data to produce detailed metrics, such as:

  • A breakdown of work-related vs. non-work-related tasks.
  • Minute-to-minute trend graphs showing how much time is spent on specific projects.
  • Prioritize important projects and ensure your team is focused on them.
  • Use the various productivity reports to track progress and adjust tasks to ensure you meet your productivity goals.

Improve Security and Prevent Insider Threats

First, determine what behaviors are high risk i.e. copying files to external drives, using Cloud storage to share corporate documents, downloading/opening attachments from unknown sources etc. Then, apply advanced behavior-based rules to automatically detect when users violate the rules. Utilize sophisticated anomaly detection to identify user activity outside the normal behavior. Immediately get notified about harmful user activity, lock them out from the system or take remote control of their computer before any malicious or fraudulent attempt.

Reduce Administrative Overhead

With Teramind’s built-in features, many of the repetitive yet import administrative tasks can be automated or made efficient. For example, with Teramind you can:

  • Setup schedules and automatically track attendance, breaks, sick hours, late shifts, absence etc.
  • Track the time, performance and cost for projects with contractors and hourly employees reducing the need for manual invoicing and oversight.
  • Reduce project supervision by automatically identifying tasks based on employee apps and web usage.

Increase Employee Engagement

Develop your own KPIs and metrics to measure employee engagement: how many hours are your employees active? Maybe they’re spending too much time on social media because they are not challenged? Getting buried under Emails? You can track employee performance over time and see if they are on a decreasing trend. Identify the cause of disengagement and then systematically address them. For example:

  • Address communication issues by identifying which methods works best for your employees (i.e. email/phone/IM).
  • Reduce time spend on developing performance reviews by automatically identifying high performing vs laggards.
  • Provide a continuous, automated feedback based on user behavior & activity.

Identify Process Gaps

Conduct gap analysis and process improvement at individual and team levels by identifying skill gaps, overlap in duties and responsibilities, conflicting goals and accountability etc. With Teramind’s advanced OCR and content-based rules, you can automatically analyze the emotional context in email, IM and social media conversations. As an example, using such rules you found out that a talented software developer of your team is consistently engaging in poor client communications. You can transfer the person to a position which is less customer facing, maximizing the developer’s strengths while also protecting the reputation of the company.

Minimize Waste and Reduce Cost

Teramind can track employee active vs idle time and allows you to send automated notifications to employees if they are idling excessively. With payroll reports and activity category breakdown, you can build an accurate estimate of which type of works takes how much time and then set your team’s deliverables accordingly reducing slack times and overtime hours. Using the software’s device monitoring feature, you can implement policies like set a limit on printer to reduce paper and ink waste.

Improve Time Management

Use Teramind Revealed Agent to let users identify and track what projects/tasks they're working on or use the Hidden Agent to automatically assign tasks to employees based on their apps/web activity. Use built-in scheduler to track attendance; receive alerts when users deviate from their scheduled work hours.

Additionally, Teramind has integration support for all your favorite project management tools like JIRA, Trello, BaseCamp, Redmine etc.

Develop Better Management and HR Policies

Use Teramind to provide a safe work environment by monitoring internal communication channels for harassment, abuse, resentment etc. HR department can use etiquette rules to govern acceptable usage policy and code of conduct when using information technology.

Develop training materials and on-demand feedback system regarding company policy by utilizing the session recording and custom alert messaging features. Same can be used for onboarding new staff or as a guide for an exit interview.

Flexible Deployment Options

On-premise - control the Teramind implementation in its entirety, stay off-cloud if that’s your firm’s operational model, leverage LDAP groups and users to identify which users and groups to apply which policies and rules to.

Teramind Private Cloud - use your own secure, scalable private cloud implementation including AWS, Google Cloud, Azure and more.

Teramind Cloud - trust us the management of the Teramind deployment and infrastructure. Only install Teramind Agents on the machines you want to monitor and set up your users, policies and rules and let us take care of the rest.

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