Teramind

GDPR Compliance

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General Data Protection Regulation (GDPR)

The General Data Protection Regulation (GDPR) took effect in May 2018, requiring all organizations handling the personally identifiable information (PII) of European Union citizens to keep that data secure. Organizations who fail to comply are subject to substantial penalties.

GDPR requires organizations to implement policies and procedures with respect to collection, treatment and management of data, a plan to detect a data breach, regularly evaluate the effectiveness of security practices, and document evidence of compliance. With that, GDPR effectively mandates organizations to implement best practices for privacy and data security.

Teramind for GDPR helps organizations conform with ongoing compliance requirements with its extensive user activity monitoring, data exfiltration protection, audit, reporting and forensics capabilities.

Teramind GDPR value diagram

Teramind for GDPR features:

  • Privacy-focused monitoring: Real-time monitoring protects sensitive data from insider threats while dynamic blackout and selective recording features ensure privacy for personal data.
  • Ongoing compliance enforcement: Behavior and activity monitoring platform continuously enforces policies and takes immediate action on detection of anomalies or rule violations.
  • Data discovery and classification: Find and categorize personally identifiable data to apply data privacy and data exfiltration rules.
  • Authentication and access control: Identity based authentication and segregated access control prevent unauthorized PII access or sharing.
  • Data risk mitigation: Identify high risk employees, policies and system components that may put your GDPR and other compliance initiatives at risk.
  • Collect evidence with conformance: Screen recording only during policy violation incidents allows for collection of forensic data, while conforming to the privacy and record keeping boundaries set by GDPR.
  • Audit ready: Session recording and immutable logs keep track of access, entitlement and rectification related information.
  • Reporting for the entire compliance team: User activity and rule/policy conformance and violation reports are available for the Controller, DPO, auditors and other members of the compliance team.

Data breach is a costly challenge facing privacy:

Only 35%

of organizations have a data breach reporting procedure that is aligned with GDPR requirements. Source: Deloitte.

$20M / 4%

of revenue is the maximum penalty for organizations who fail to comply with GDPR. Risk of litigation, loss of brand reputation and customer loyalty are also likely outcomes.

$350M

damages is associated with a large data breach. For smaller breaches, the average is about $$3.86 Million. Source: IBM and the Ponemon Institute.

~$13.4B

data records got lost or stolen since 2013. Everyday, approximately 6.1 Million records are lost or stolen. Source: Gemalto.

Effectively Detect, Investigate, and Report on Data Breaches

Teramind for GDPR provides user activity and data exfiltration monitoring capabilities to help organizations detect, investigate, and report on data breaches.

Identify

Leveraging advanced fingerprinting, OCR and tagging technology, Teramind identifies personal and sensitive data in structured and unstructured information across organization data stores.

Protect

Teramind leverages its activity monitoring and data loss prevention capabilities to defend confidential and private information from unauthorized access, sharing, attack and misuse.

Detect

Teramind’s powerful behavior-based policy and rules engine casts a strong detection net over the entire organization, allowing for quick detection of insider threats and data breach incidents before it happens.

Respond

Real-time notification and immediate actions proactively defend against data exfiltration, malicious or accidental insider threats and data breaches. In case of an incident, pinpoint the exact cause and source of the incident with readily available audit and forensic data.

Report

Meet GDPR record keeping requirements with detailed incident reports, alerts and session recordings. Exportable reports can be shared with the Controller, DPO, auditors and other members of the compliance team.

Teramind for GDPR delivers GDPR conformance:

Principles relating to processing of personal data (GDPR Article 5)

Teramind for GDPR can ensure data is processed lawfully and not exfiltrated to unauthorized systems and mediums. Data classification can be set to identify personal data and then policies and rules can be created using advanced OCR and fingerprinting features to detect and restrict access to such data automatically.

Processing of special categories of personal data (GDPR Article 9)

Article 9 lays out further requirements for special categories of personal data. For example, Member States may maintain or introduce further conditions, including limitations, with regard to the processing of genetic data, biometric data or data concerning health.

Teramind for GDPR features built-in classifications for health-related data such as DNA profiles, National Health Services numbers, disease and drug names, and more. Custom data types can be created for your unique needs.

Data protection and design by default (GDPR Article 25)

Teramind for GDPR can ensure data is processed only in the context it is required to be processed. Monitoring settings can be configured to only record the necessary information. For example, keystrokes or screen capture can be disabled when a user enters their personal banking site or personal emails.

Organizations can implement Teramind for GDPR with specific monitoring features and recording of events only at policy violations, narrowing the scope of user activity recording and ensuring a privacy-friendly implementation. ​ Administrators' privileges can be limited with tiered access to only​ view ​specific sets of data. Custom alerts and prompts can be set up to inform users what data is collected and allow them to acknowledge any action being taken.

Record of processing activities (GDPR Article 30)

GDPR requires organizations to maintain an up-to-date record of the locations and usage of personal information and product/demonstrate safeguards used to protect the data. This could be information in files, databases, email, unstructured data, backups, DMS, knowledge bases, or anything else that houses data.

Teramind for GDPR can help the Controller and the CDO identify this information and record who’s accessing what data, how the data is flowing through the organization and then create perimeter rules to safeguard their access or usage.

Security of processing (GDPR Article 32)

Part of Article 32 states that the Controller and the Processor shall implement appropriate technical and organizational measures to ensure a level of security appropriate to the risk.

Teramind for GDPR is well suited to help implement many of these security requirements. For example: implement access profiles for each staff, restrict or block sharing of encrypted content, limit use of FTP/Cloud sharing sites, prevent the viewing of sensitive data by employees, prevent unauthorized decryption operations on files and more.

Notification of a data breach (GDPR Article 33)

Teramind for GDPR can provide full forensics with respect to a data incident, and a video recording of the event. Detailed alert reports can be exported including any security incidents and what actions were taken in minutes superseding the 72 hour limit set by GDPR. Session recordings and history playback can be used to provide proof for further forensic investigation.

Supporting the data protection officer (GDPR Article 38)

Some key responsibilities of the DPO is advising the Controller on various GDPR initiatives and monitor the effectiveness of the compliance measures and identify any risk associated with data processing operations.

To help the DPO with their role, Teramind for GDPR has a role-based access management system ensuring that both internal and external users are monitored and audited properly. Additionally, there’s a Risk dashboard that identifies policies, rules, personnel and system objects that are at risk.

Monitoring of approved codes of conduct (GDPR Article 41)

Teramind for GDPR monitors all employee, contractor and third-party vendor activity including file access, apps and website usage and all other interactions within the local, network or Cloud environments. Business etiquette rules can be created to train the users about nonconformity and influence corrective behavior.

Flexible Deployment Options

On-premise - control the Teramind implementation in its entirety, stay off-cloud if that’s your firm’s operational model, leverage LDAP groups and users to identify which users and groups to apply which policies and rules to.

Teramind Private Cloud - use your own secure, scalable private cloud implementation including AWS, Google Cloud, Azure and more.

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