GDPR Compliance Management Software

Use the power of user activity monitoring to conform with GDPR compliance standards with Teramind

Teramind for GDPR delivers conformance

GDPR mandates organizations to implement privacy and data security best practices. These policies and procedures relate to the collection, treatment and management of data, data breach response, security effectiveness and proof that regulations are being followed.

Teramind for GDPR helps organizations conform with ongoing compliance requirements mandated by the act with its extensive user activity monitoring, data exfiltration protection, audit, reporting and forensics capabilities as well as user privacy settings.

Effectively Detect, Investigate, and Report on Data Breaches

Teramind for GDPR provides user activity and data exfiltration monitoring capabilities to help organizations detect, investigate, and report on data breaches

01.

Identify

Leveraging advanced fingerprinting, OCR and tagging technology, Teramind identifies personal and sensitive data in structured and unstructured information across organization data stores

02.

Protect

Teramind leverages its activity monitoring and data loss prevention capabilities to defend confidential and private information from unauthorized access, sharing, attack and misuse

03.

Detect

Teramind’s powerful behavior-based policy and rules engine casts a strong detection net over the entire organization, allowing for quick detection of insider threats and data breach incidents before it happens

04.

Respond

Real-time notification and immediate actions proactively defend against data exfiltration, malicious or accidental insider threats and data breaches. In case of an incident, pinpoint the exact cause and source of the incident with readily
available audit and forensic data

05.

Report

Meet GDPR record keeping requirements with detailed incident reports, alerts and session recordings. Exportabler eports can be shared with
the Controller, DPO, auditors and other members of the compliance team

The Features That Power Teramind

Using Teramind for GDPR Conformance

Privacy-focused Monitoring

Real-time monitoring protects sensitive data from insider threats while dynamic blackout and selective recording features ensure privacy for personal data

Data Discovery and Classification

Find and categorize personally identifiable data to apply data privacy and data exfiltration rules

Ongoing Compliance Enforcement

Behavior and activity monitoring platform continuously enforces policies and takes immediate action on detection of anomalies or rule violations

Authentication and
Access control

Identity based authentication and segregated access control prevent unauthorized PII access or sharing

Collect Evidence with Conformance

Screen recording only during policy violation incidents allows for collection of forensic data, while conforming to the privacy and record keeping boundaries set by GDPR

Data Risk Mitigation

Identify high risk employees, policies and system components that may put your GDPR and other compliance initiatives at risk

Audit Ready

Session recording and immutable logs keep track of access, entitlement and rectification related information

Reporting for the Entire Compliance Team

User activity and rule/policy conformance and violation reports are available for the Controller, DPO, auditors and other members of the compliance team

Data Breaches are a Costly Challenge Facing Privacy

Data breach reporting procedures are lacking

Only 35%
of organizations have a data breach reporting procedure that is aligned with GDPR requirements

Failure to comply with GDPR is costly

The maximum penalty for organizations failing to comply with GDPR is $20M or 4% of revenue. More costs for failing to comply are often incurred

Data beach costs are
on the rise

The cost of a large-scale data breach is $401M while smaller breaches average $4.24M.
Highly-regulated industries see the highest costs

Billions have been lost to data breaches

Since 2013, over 13B data records have been lost or stolen. Everyday, approximately 6 million records are lost or stolen

Teramind and General Data Protection Regulation (GDPR)

Discover how Teramind conforms to specific articles in the act

Teramind for GDPR can ensure data is processed lawfully and not exfiltrated to unauthorized systems and mediums. Data classification can be set to identify personal data and then policies and rules can be created using advanced OCR and fingerprinting features to detect and restrict access to such data automatically.

Article 9 lays out further requirements for special categories of personal data. For example, Member States may maintain or introduce further conditions, including limitations, with regard to the processing of genetic data, biometric data or data concerning health.

Teramind for GDPR features built-in classifications for health-related data such as DNA profiles, National Health Services numbers, disease and drug names, and more. Custom data types can be created for your unique needs.

With Teramind Privileged User Monitoring, you can conduct threat analysis, forensic investigation, and security auditing. The privileged user access monitoring tools also have complete session recording, metadata analysis, and immutable logging features.

Finally, extend your privileged user security coverage with built-in integration. Security information, event management (SIEM), and threat analytics systems are all included in privileged access monitoring.

Teramind for GDPR can ensure data is processed only in the context it is required to be processed. Monitoring settings can be configured to only record the necessary information. For example, keystrokes or screen capture can be disabled when a user enters their personal banking site or personal emails.

Organizations can implement Teramind for GDPR with specific monitoring features and recording of events only at policy violations, narrowing the scope of user activity recording and ensuring a privacy-friendly implementation. Administrators’ privileges can be limited with tiered access to only view specific sets of data. Custom alerts and prompts can be set up to inform users what data is collected and allow them to acknowledge any action being taken

GDPR requires organizations to maintain an up-to-date record of the locations and usage of personal information and product/demonstrate safeguards used to protect the data. This could be information in files, databases, email, unstructured data, backups, DMS, knowledge bases, or anything else that houses data.

Teramind for GDPR can help the Controller and the CDO identify this information and record who’s accessing what data, how the data is flowing through the organization and then create perimeter rules to safeguard their access or usage

Part of Article 32 states that the Controller and the Processor shall implement appropriate technical and organizational measures to ensure a level of security appropriate to the risk.

Teramind for GDPR is well suited to help implement many of these security requirements. For example: implement access profiles for each staff, restrict or block sharing of encrypted content, limit use of FTP/Cloud sharing sites, prevent the viewing of sensitive data by employees, prevent unauthorized decryption operations on files and more

Teramind for GDPR can provide full forensics with respect to a data incident, and a video recording of the event. Detailed alert reports can be exported including any security incidents and what actions were taken in minutes superseding the 72 hour limit set by GDPR. Session recordings and history playback can be used to provide proof for further forensic investigation.

Some key responsibilities of the DPO is advising the Controller on various GDPR initiatives and monitor the effectiveness of the compliance measures and identify any risk associated with data processing operations.

To help the DPO with their role, Teramind for GDPR has a role-based access management system ensuring that both internal and external users are monitored and audited properly. Additionally, there’s a Risk dashboard that identifies policies, rules, personnel and system objects that are at risk.

Teramind for GDPR monitors all employee, contractor and third-party vendor activity including file access, apps and website usage and all other interactions within the local, network or Cloud environments. Business etiquette rules can be created to train the users about nonconformity and influence corrective behavior.